Organise an outdoor event like no other with these tips, tricks, and easy swaps.
With summer just around the corner plenty of events will be outside, why not create a unique outdoor event to remember.
Hire a food truck
Take advantage of the wide-open space and transform your event into the festival of the season. With the novelty of food trucks delegates can have a grab-and-go meal while enjoying the sun. Choose your desired cuisine from traditional fish and chips to world-foods such as Japanese or Mexican, or treat your delegates to a fan-favourite desserts such as waffles and crêpes.
Host outdoor activities
Give your outdoor event some structure by providing your delegates with some participatory activities. This can be destressing activities like an outdoor yoga or meditation class to soothe their nerves or a bit of fun with a pop-up mini golf course or field games such as badminton or rounders. Come up with a theme and book some events to match.
Tipis instead of marquees
Summer outdoor events need some shade, but instead of a standard marquee why not hire a tipi for some bohemian variation? Not only do tipis add some excitement to your event but they’re also more practical for the hotter days as the downward sloping sides keep the sun away. Coming in many sizes from a small 25-person capacity to as large as a 1,000-person strong.
Light it up
Formerly used mostly by artists, event suppliers are catching onto the beautiful soft glow of light boxes. Keep your event brightly lit into the night with these large light sources. Better than hanging thousands of tiny fairy lights, light boxes don’t need to be tethered to anything, meaning you can place them wherever you most need the light. Most companies will add your branding to create a more cohesively decorated event.
Bigger space, bigger entertainment
Big space equals big entertainment acts. Enthral your delegates by inviting circus performers such as fire-breathers, high-stakes juggling acts, aerial acrobats, or ring throwers to perform at your event. Taking advantage of the open air, you can also host firework displays or light shows to dazzle your guests.
Have a contingency plan
To defend against the unreliable British weather, consider how you will adapt your summer event to undesirable weather conditions. This could involve investing in an extra tipi for your guests to keep dry, or have some indoor space available ensuring any outdoor furniture can stay dry, and it’s always good to have event insurance ready to go before the big day, in case of the dreaded postponement.